Illuminate Your Workflow.
Built by a roaster. Proven by a roaster. Built for yours.
Light as in clarity. Light as in relief.
From production to your cafes — illuminated.
Lumahflow is the wholesale coffee platform that runs your production, watches your accounts, and handles your billing — so you can stay focused on what you actually do. Roast.
Simple by Design
Add your green coffee inventory, blends, and pricing in minutes. No spreadsheets, no chaos.
Send your wholesale clients a link. They get their own portal to place orders, view invoices, and reorder with one tap.
When production day hits, flip into Roast Mode. Your roast queue, batch weights, and inventory - all in one focused view.
Stripe-powered payments, automatic inventory deduction, and order history your accountant will love.
What's Inside
Roast Mode
One button. Your entire production day shifts into focus. Batch weights, roast queues, inventory deductions — all in one cinematic view that pulls your team into the work and keeps distractions out. When the roast is done, Lumahflow knows.
🧠 Learns every account's ordering rhythm. Flags accounts before they go quiet. No other roaster platform does this.
Planning your roast week is heavy. Lumahflow builds the queue from your orders automatically.
When you print a shipping label in ShipStation, the tracking number, carrier, and delivery estimate automatically appear in Lumahflow and in your client's portal. No copy-pasting. No "where's my order?" emails. The loop is closed.
Managing every cafe relationship is heavy. Lumahflow's CRM tracks orders, terms, rhythm, and health — all in one place.
Chasing invoices is heavy. LumahPay makes it light. Stripe-powered wholesale payments — tiered platform fee that drops as you grow (from 2% on Starter down to 0% on Enterprise). Send, track, collect.
Growing your platform is heavy. Your clients grow it for you. Every cafe they refer gets free access. Everybody wins.
Full lot traceability from green to bag. Log origin, processing, and roast notes so every batch tells its complete story.
Price with confidence. Calculate cost-per-pound, margin, and wholesale rates for any blend — built right in.
Roast Queue - Today
Reorder Intelligence
Every wholesale client orders on a rhythm. Lumahflow learns it — and the moment an account drifts past their window, you see it on your dashboard before they even realize they need to reorder. Active accounts stay active. At-risk accounts get caught. Quiet accounts never surprise you again.
No other roaster platform does this.
Built for both sides of the cup
Lumahflow isn't just for roasters. Cafe owners and managers get their own full operations dashboard — scheduling, vendors, supply intelligence, and team management. All connected to the roaster that supplies them. Free through the Bounty Loop.
Build your week, assign shifts, and keep your team on the same page. Baristas, Shift Leads, and Cafe Managers all see exactly what they need.
Lumahflow tracks your supply rhythm — not just coffee, but milk, syrups, cups, and every vendor you depend on. Flags them before you run low. Same engine. Cafe side.
Everything your cafe needs to run — in one place. Task management, vendor tracking, team roles, and supply health. Your roaster is connected. Your operation is visible.
Cafe Management
From the morning shift to the last close, Lumahflow gives your team one place to see everything. Who's in. What's low. What needs to go out. And when your roaster ships your next order, it shows up here automatically.
Schedule staff and manage shifts by role
Vendor health signals across all suppliers
Connected directly to your roaster's orders
Free forever through the Bounty Loop
"Your roaster runs on Lumahflow. Now you do too."
Maintenance & Safety Scheduler
Pass every inspection before the inspector arrives.
CafeFlo's Maintenance & Safety Scheduler gives every roastery and cafe a living checklist system built around their actual equipment. Set it once. Get reminded before it's due. Sign off with a timestamp. Never miss an inspection again.
Manage multiple machines separately with individual maintenance histories.
Built-in task libraries for roasters and cafes. Start immediately, customize as you go.
Daily, weekly, monthly, and quarterly views. See everything at a glance.
Get reminded before tasks are due. Never let maintenance slip through the cracks.
Sign off with timestamp and user tracking. Full audit trail for every completed task.
Overdue alerts for session-critical checks. Full maintenance history and audit trail.
The Bounty Loop
When a roaster invites a cafe - or a cafe refers a roaster - everyone wins. No catch.
Roaster pays $19.99-$199/mo based on their plan.
Roaster sends invite link to wholesale clients.
Cafe joins free and uses the ordering portal forever.
When a cafe upgrades, roaster earns a bonus + 5% ongoing every month.
Bounty Loop — Model C
Growth upgrade: $25 bonus + $2.50/mo
Scale upgrade: $75 bonus + $4/mo
Enterprise upgrade: $200 bonus + $7.50/mo
"Everybody Wins Because Nobody Wins Alone."
How LumahPay Works
Some platforms fold their cut into the processing rate so it all looks like one number. You never find out what went to the processor and what went to them. We think that's backwards.
Stripe processing: 2.9% + 30¢
Goes straight to Stripe. Same rate they charge everyone. We don't touch it.
Platform fee: 2% → 1.5% → 1% → 0%
This is how we keep the lights on. It drops as you grow because we win when you win.
Direct invoices: Stripe fee only
Send an invoice to your cafe, they pay, you get paid. We take nothing.
That's it. Two line items, both visible on every payout. Everybody wins because nobody wins alone.
Still paying RoasterTools $1,917/year?
Everything you need. None of what you don't.
| Feature | RoasterTools | Lumahflow |
|---|---|---|
| Price | $159.75/mo | From $19/mo |
| LumahTrace (lot traceability) | ✗ | ✓ |
| Cafe Portal (free for cafes) | ✗ | ✓ |
| Blend Calculator | ✗ | ✓ |
| Wholesale Discounts & CRM | ✗ | ✓ |
| Stripe Payments (2% or less) | ✗ | ✓ |
| Price lock (never raises) | ✗ | ✓ |
You save $1,700+/year switching to Lumahflow Enterprise vs. RoasterTools RT Plus.
See Full PricingBuilt for Roasters Who Stay
We don't reward new customers and forget the ones who built this with us.
| Starter | 2% → 1.5% |
| Small | 1.5% → 1% |
| Scale | 1% → 0.5% |
| Enterprise | 0% (stays 0%) |
No action needed. No forms. It just happens.
Stay with us. We stay with you.